Issue - meetings

To consider a report by the Head of Environment and Transport regarding the tendering process for the public conveniences contract.

Agreed to include the four contractors referred to in para 4.3 on an approved list of tenderers for the upgrade of the District’s public conveniences; authorised the Director of Operational Services, in consultation with the Executive Councillor for Service Delivery, to take any necessary consequential action, noted the re-phasing of the capital expenditure in the MTP; agreed that the Executive Councillor for Service Delivery be involved in the tender negotiations process and the final choice of Contractor reported to a future meeting.

Further to Minute No 02/98 consideration was given to a report by the Head of Environment and Transport (a copy of which is appended in the annex to the Minute Book) seeking approval to a select list of contractors to be invited to tender for the delivery of a public convenience service in the District’s market towns.

In the light of remarks as to the possible removal of a condition appertaining to the requirement for a guarantee from the parent company on behalf of one of the companies from which it was proposed to invite a tender, it was

RESOLVED

  (a)  that, subject to further checking and to the relevant Directors being satisfied with the proposal, the requirement for a parent company guarantee be dispensed with in the case of the second company listed in the table referred to in paragraph 4.3 of the report now submitted;

  (b)  that the first, fourth and sixth companies referred to in paragraph 4.3 of the report also be invited to tender for the delivery of a public convenience service in the District’s market towns;

  (c)  that the Director of Operational Services, after consultation with the Executive Councillor for Service Delivery, be authorised to prepare the specification and associated contract documentation to reflect the content of paragraphs 5.1-5.10 of the report now submitted;

  (d)  that the rephasing of capital expenditure in the MTP referred to in paragraphs 6.1-6.4 of the report be noted;

  (e)  that the proposals for post-tender negotiations and consultation with the Executive Councillor for Service Delivery be noted; and

  (f)  that the Director of Operational Services, after consultation with the Executive Councillor for Service Delivery, be authorised to recommend the final choice of contractor to a future meeting of the Cabinet.