Venue: THE COUNCIL CHAMBER, PATHFINDER HOUSE, ST MARYS STREET, HUNTINGDON
Contact: A Roberts, Democratic Services Officer, Tel No 01480 388009/e-mail: Anthony.Roberts@huntsdc.gov.uk
No. | Item |
---|---|
To approve as a correct record the Minutes of the meeting of the Panel held on 29th September 2005. Contact: A Roberts 388009 Minutes: The Minutes of the meeting of the Panel held on 29th September 2005 were approved as a correct record and signed by the Chairman. |
|
MEMBERS' INTERESTS Minutes: Councillor I C Bates declared a personal and prejudicial interest in Minute Nos.24 and 25 by virtue of his dealings with the complainant in the case under consideration and left the meeting for the duration of the discussion and voting thereon. |
|
ELECTION OF CHAIRMAN Minutes: RESOLVED
that Councillor T V Rogers be elected Chairman of the Panel for the ensuing two items of business.
Councillor Rogers in the Chair. |
|
EXCLUSION OF PUBLIC Minutes: RESOLVED
that the public be excluded from the meeting because the business to be transacted contains exempt information relating to a recipient of a service provided by the Council and the financial or business affairs of a particular person. |
|
LOCAL GOVERNMENT OMBUDSMAN - LOCAL SETTLEMENT OF COMPLAINT Minutes: The Panel received and noted a report by the Director of Central Services (a copy of which is appended in the Minute Book) on a complaint against the Council by a member of the public and the terms of a local settlement by way of a compensatory payment as recommended by the Local Government Ombudsman.
Councillor Bates in the Chair. |
|
READMITTANCE OF THE PRESS AND PUBLIC Minutes: RESOLVED
that the press and public be readmitted to the meeting. |
|
CALCULATION OF COUNCIL TAX BASE 2006/07 To consider a report by the Head of Revenue Services recommending the Council Tax Base for 2006/2007.
Contact: J Barber 388105 Minutes: In accordance with Section 34 of the Local Government Finance Act 1992 and the Local Authorities (Calculation of Tax Base) Regulations 1992 (as amended) and after consideration of a report by the Head of Revenue Services (a copy of which is appended in the Minute Book) setting out the general principles for the calculations of the tax base for the District, it was
RESOLVED
(a) that the report by the Head of Revenue Services regarding the calculations of the District Councils tax base for the year 2006/07 be approved; and (b) that in accordance with the Local Authorities (Calculation of Tax Base) Regulations 1992 (as amended), the amount calculated by the Huntingdonshire District Council as their tax base for the whole District for the year 2006/07 be 56,939 and shall be as listed below for each parish of the District:
Abbotsley 188 Abbots Ripton 133 Alconbury 552 Alconbury Weston 275 Alwalton 125 Barham & Woolley 28 Bluntisham 718 Brampton 1782 Brington & Molesworth 112 Broughton 86 Buckden 1150 Buckworth 49 Bury 588 Bythorn & Keyston 139 Catworth 134 Chesterton 59 Colne 323 Conington 73 Covington 39 Denton & Caldecote 24 Diddington 31 Earith 577 Easton 76 Ellington 243 Elton 277 Eynesbury Hardwicke 728 Farcet 542 Fenstanton 1190 Folksworth & Washingley 350 Glatton 130 Godmanchester 2241 Grafham 233 Great & Little Gidding 127 Great Gransden 447 Great Paxton 371 Great Staughton 309 Haddon 19 Hail Weston 239 Hamerton 40 Hemingford Abbots 322 Hemingford Grey 1159 Hilton 426 Holme 239 Holywell-cum-Needingworth 970 Houghton & Wyton 1154 Huntingdon 6661 Kings Ripton 73 Kimbolton & Stonely 588 Leighton Bromswold 81 Little Paxton 1120 Morborne 12 Offord Cluny 195 Offord d'Arcy 296 Old Hurst 97 Old Weston 87 Perry 267 Pidley-cum-Fenton 148 Ramsey 2855 St Ives 5587 St Neots 9008 St Neots Rural 29 Sawtry 1738 Sibson-cum-Stibbington 202 Somersham 1353 Southoe & Midloe 152 Spaldwick 223 Steeple Gidding 11 Stilton 782 Stow Longa 60 Tetworth 19 The Stukeleys 658 Tilbrook 107 Toseland 37 Upton & Coppingford 89 Upwood & The Raveleys 406 Warboys 1365 Waresley 129 Water Newton 42 Winwick 41 Wistow 216 Woodhurst 155 Woodwalton 83 Yaxley 2809 Yelling 141 56939
|
|
CORPORATE POLICY ON DOCUMENT RETENTION AND RECORDS MANAGEMENT To consider a report by the Head of Information Management recommending guidelines for the adoption of a Corporate Policy. Contact: D Horrex 388179 Additional documents: Minutes: With the aid of a report by the Head of Information Management (a copy of which is appended in the Minute Book) the Panel considered the terms of a Corporate Policy on Document Retention and Records Management. Members were informed that Section 2.2 would be amended to include reference to background documents, which would be retained for 4 years.
In response to a question, Members were informed that the amount of documentation held in various formats currently was being assessed. A further report was requested for the submission to a future meeting of the Panel on the management of this information.
Members discussed access to their own emails under the policy. Having being assured that political emails would be treated as confidential to the originators and recipients, it was
RESOLVED
(a) that the Corporate Policy on Document Retention and Records Management be approved; (b) that a further report be submitted to a future meeting on how different formats of information are to be retained; and (c) that information on how emails are to be treated under the Policy be circulated to all Members. |
|
INTERNAL AUDIT SERVICE - INTERIM REPORT 2005/06 To consider a report by the Audit Manager reviewing progress towards achievement of the 2005/6 annual audit plans and associated performance and management issues. Contact: D Harwood 388115 Minutes: The Panel received and noted a report by the Audit Manager (a copy of which is appended in the Minute Book) summarising progress against the Annual Audit Plan 2005/06. As a result of the work carried out the Audit Manager was of the view that the Council’s systems continued to provide a limited level of assurance. Having discussed Executive Councillors’ involvement in ensuring agreed actions were implemented, it was
RESOLVED
that Directors and Heads of Service be reminded of the importance of introducing agreed actions on audit reports within the relevant timescales. |
|
WHISTLEBLOWING: ANNUAL REVIEW OF POLICY & PROCEDURE To note the outcome of the annual review. Contact: D Harwood 388115 Minutes: The Panel received and noted a report by the Audit Manager (a copy of which is appended in the Minute Book) on the outcome of the annual review of the Whistle blowing Policy. |
|
REVIEW OF THE ANTI-FRAUD AND CORRUPTION STRATEGY To consider the outcome of the review of the anti fraud and corruption strategy. Contact: D Harwood 388115 Additional documents: Minutes: The Panel received a report by the Audit Manager (a copy of which is appended in the Minute Book) on the outcome of a review of the Anti-Fraud and Corruption Strategy, as a consequence of which it was suggested that appropriate amendments relating to the Members’ Planning and Licensing Codes of Good Practice and the Money Laundering Avoidance Policy should be incorporated into the Strategy.
RESOLVED
that the amended Anti-Fraud and Corruption Strategy reproduced at Appendix A to the report now submitted, be approved. |