Agenda, decisions and minutes

To approve as a correct record the Minutes of the meeting held on 20th June 2023.

The Minutes of the meeting held on 20th June 2023 were approved as a correct record and signed by the Chair. 

To receive from Members declarations as to disclosable pecuniary, other registerable and non-registerable interests in relation to any Agenda item. See Notes below.

Councillor Ferguson declared a Non-Registerable Interest under Minute 23/24 by virtue of his son being a tenant of a housing association property.

To consider a report by the Regeneration and Housing Delivery Manager

Executive Councillor: S Wakeford/S Ferguson

The Cabinet has

a)  noted the contents of the report; and

b)  agreed to the Tenancy Strategy 2023.

A report by the Regeneration and Housing Delivery Manager was submitted (a copy of which is appended in the Minute Book) following which the Tenancy Strategy was presented to the Cabinet.

The Executive Councillor for Jobs, Economy and Housing reported that the key change from the previous Strategy centred around the use of lifetime tenancies.

Following discussion the Cabinet were assured that working relationships were being developed with local housing providers to ensure open and ongoing lines of communication. It was also noted that whilst there may be aspirations to further develop the Strategy, it was important to remain realistic and mindful of budgetary constraints.

Whereupon, the Cabinet

RESOLVED

a)  that the contents of the report be noted; and

b)  that the Tenancy Strategy 2023 be approved.

To consider a report by the Waste Operations Manager on a proposed chargeable green waste collection service.

Executive Councillor: M Hassall

The Cabinet  have

a) noted the risks associated with the proposal, both financially and reputationally, that have been highlighted within the report that may arise through emerging national waste policies and guidance, and changes to Cambridgeshire County Council’s Waste Private Finance Initiative (PFI) Contract which require approval from the Department for Environment, Food and Rural Affairs (DEFRA)

b) agreed to the introduction of a household garden waste subscription service from 1st April 2024, as set out within the service terms and conditions attached as Appendix 2 of the report;

c) agreed to changes to the Waste Collection Policies, relating to the introduction of the chargeable subscription household garden waste service as set out in Appendix 2 of the report;

d) agreed that for 2024/25 the annual collection charge be set at £57.50 per first bin and authorise the Executive Councillor for Corporate and Shared Services in consultation with the Managing Director to review and confirm the currently proposed £30 for each additional bin to the maximum of 4 bins;

e) agreed to use the revenue generated by the chargeable subscription household garden waste service to fund the start-up project costs including service redesign, temporary staff resource, website redesign and implementation of associated IT systems (as set out in the financial model Table 3);

f) agreed that the existing non-chargeable household garden waste collection service will cease from 31 March 2024. Arrangements will be made during Q2 FY 2024/25 to collect any bins from households that do not wish to subscribe and wish to return them;

g) agreed to implement a robust communications campaign and incentivisation scheme to encourage subscription sign-ups and promote behaviour change for our residents in waste minimisation; and

h) agreed to complete a review of the impact of the introduction of a household waste subscription service on lower income residents.

Consideration was given to a report by the General Manager for Operations (a copy of which is appended in the Minute Book) on the Household Garden Waste Subscription Service.

The Executive Councillor for Corporate and Shared Services referred to comments received from members of the public and also the comments raised by the Joint Overview and Scrutiny Panel at their meeting on 6th July 2023. It was acknowledged that, whilst not a popular decision, the planned introduction of the subscription service would protect the garden waste service for residents across the district.

The Cabinet heard that through the introduction of the subscription service, the continuation of the garden waste service would be possible, and due to the resulting balanced budget, focus could be directed to helping those residents most in need with specific mention being made of the forthcoming review of the Council Tax Support Scheme.

The Executive Councillor for Finance and Resources observed that in hindsight, had increases been made to Council Tax over previous years, the cost of continuing the garden waste collection free of charge may be feasible, however these increases had not been implemented, therefore the introduction of the subscription charge would be the only way to continue the service.

In discussing the views of Overview and Scrutiny and residents in detail, the following points were covered;

·  that there is a need to generate income and operate efficiently as a Council, therefore the introduction of the subscription fee for this non-statutory service would allow for the continuation of the service. It was also noted that over 50% of Councils within the Eastern region already charge residents for garden waste collections;

·  that garden waste collections are a non statutory service, there is no legal obligation to collect garden waste, however the proposed subscription fee would make the service self-sufficient;

·  reference was made to a review of the service in the budget principles as discussed at a meeting of the Full Council in December 2022;

·  that a consultation had not been carried out due to the unviable continuation of this non statutory service free of charge, however consultations were planned to discuss the implementation and alternative waste management options with residents;

·  that a reduction in C02 was expected due to reduced collection rounds, resulting in a reduction in required collection vehicles and reduction in journey time for the collections;

·  that work will be undertaken to encourage a behavioural change in residents as analysis of grey bins shows their contents currently include 42% of organic matter;

·  that residents would be able to share green bins with their neighbours and it would be up to residents to make their own arrangements to this effect;

·  that alternative collection options had been considered, the proposed subscription service will protect frontline services whilst retaining the non statutory green waste collections;

·  that an increase in fly-tipping had been considered, however analysis of neighbouring authorities who had already introduced a subscription fee showed no increase to this problem, it was also noted that the Council  ...  view the full minutes text for item 25.

RESOLVED

  that the press and public be excluded from the meeting because the business to be transacted contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED

  that the public be excluded from the meeting because the business to be transacted contains exempt information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Executive Leader to report on the outcome of the meeting of the Senior Officers’ Committee held on 11th July 2023.

Executive Councillor: S Conboy.

In accordance with Officer Employment Procedure Rules contained within the Council’s Constitution, the Executive Leader reported upon the outcome of the Senior Officers’ Committee held on 11th July 2023. No objections were made on the proposed appointment to the post of Chief Executive, Returning Officer and Electoral Registration Officer. A final decision would be taken at Council on 19th July 2023.